AI use inventory AI use rules AI vendor review AI system documentation Training in AI use Preparing for an AI governance review 15 / Organise AI use
AI use inventory
Situation Departments already use AI tools.
What you need to resolve Find uses, data involved and people responsible.
Scope of work Collect and organise information about tools, scenarios and data.
Result An inventory and priority areas for change.
Boundaries Based on company information; undisclosed tools without access cannot be identified. Before starting, we agree the task, result, scope, fee and timing. Feasibility and the specialists required are assessed on request.
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AI use rules
Situation Employees choose their own tools and working methods.
What you need to resolve Set tool approval and output review procedures.
Scope of work Policy, permitted scenarios, data restrictions and exceptions.
Result Practical company rules and procedures.
Boundaries Rules for agreed roles and tools; technical implementation is separate. Before starting, we agree the task, result, scope, fee and timing. Feasibility and the specialists required are assessed on request.
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AI vendor review
Situation You are choosing or replacing an AI vendor.
What you need to resolve Compare terms and dependence on the vendor.
Scope of work Data, outputs, storage, subcontractors, support and contract exit.
Result Option comparison and required contractual terms.
Boundaries Legal comparison of terms; performance and security testing are separate. Before starting, we agree the task, result, scope, fee and timing. Feasibility and the specialists required are assessed on request.
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AI system documentation
Situation Customers ask about model capabilities, design and limitations.
What you need to resolve Explain characteristics and usage limits consistently.
Scope of work Legal review of model cards and notices with the technical team.
Result Documentation aligned with the product and contractual promises.
Boundaries Based on product team information; verifying model accuracy is separate. Before starting, we agree the task, result, scope, fee and timing. Feasibility and the specialists required are assessed on request.
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Training in AI use
Situation Rules exist but employees do not know how to apply them.
What you need to resolve Turn documents into actions for each role.
Scope of work Company scenarios, data, output review and incident reporting.
Result Sessions, instructions and materials for selected roles.
Boundaries Legal rules by role; technical training and configuration are separate. Before starting, we agree the task, result, scope, fee and timing. Feasibility and the specialists required are assessed on request.
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Preparing for an AI governance review
Situation A customer requests questionnaires, evidence or a standard.
What you need to resolve Identify applicable requirements and evidence of compliance.
Scope of work Compare requirements with processes and prepare supporting materials.
Result A compliance table, gaps and an evidence package.
Boundaries Review of agreed requirements; certification and passing an audit are not guaranteed. Before starting, we agree the task, result, scope, fee and timing. Feasibility and the specialists required are assessed on request.
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